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A Certified Community Association Community
(CCAM), commonly referred to as the Property Manager, is an
independent contractor that serves as a "virtual employee" of an
Association to perform the duties and responsibilities delegated
to them by the Association's Board. By hiring a Property
Manager, the Board
delegates to the Property Manager the responsibility for performing specific tasks within agreed to guidelines, criteria and
specifications. The Board always retains complete
decision-making authority and full accountability for
the outcome of these tasks.
The CCAM (Certified Community Association
Manager) designation is awarded to property managers that completes a
certification program developed to establish and ensure standards of practice and
professionalism in managing community associations.
A Property Manager performs three
primary functions on behalf of the Association.
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Financial - manage all financial
matters, including collection, invoicing, payment, investments,
taxes, reconciliation, compliance and reporting.
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Administrative - establish, manage and
maintain all agreements, contracts and documentation; assuring
proper communication, filing, retention and reporting.
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Regulatory - monitor and assure
compliance to all rules and regulations, as well as facilitate
appropriate board activity.
| FINANCIAL |
ADMINISTRATIVE |
REGULATORY |
Accounts
Receivables
Dues Collection
Coupon Books
Electronic Payments
Accounts Payable
Bank Reconciliations
Delinquency Management
Fund Management
Investment Management
Annual Budgets
Reserve Planning
Assessments
Financial Reporting |
Annual
Homeowner Meetings
Board Meetings
Committee Coordination
Meeting Minutes
Homeowner Mailings
Homeowner Surveys
Services Contract Management
Insurance Management
HO-6 Coordination
Resale Transfers
PUD Questionnaires
Monitoring & Inspections
Board Walk-Through
Records Management
Records Retention
Homeowner Primary Contact
Homeowner Requests
Builder Liaison
Legal Liaison
Utility Meter Readings |
Homeowner
Responsibilities
Compliance Management
Pet Compliance
Parking Compliance
Governing Documents
AOI,
Declaration, &
Bylaws
Rules & Regulations
Policies & Procedures
Decision Making Process
Corporate Filings
Annual Tax Returns
Audits & Reviews |
It is the property
manager's job to know!
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